Job Posting

What You’ll Do

Contract & Vendor Management

• Prepare and coordinate bid proposals, service contracts, and operational documents.
• Manage the bidding process and coordinate with vendors, suppliers, and operations staff to obtain competitive bids.
• Liaise between staff, vendors, and leadership on contract scope, terms, and negotiations.
• Ensure contracts are reviewed for accuracy, compliance, and adherence to company standards and guidelines.
• Maintain digital and hard copies of all contracts and ensure proper documentation accompanies each agreement.
• Track key contract milestones and renewal dates using a centralized calendar system.
• Monitor vendor performance, evaluate service quality, and recommend improvements or changes.
• Conduct cost analyses and identify opportunities to reduce expenses or improve service delivery.
• Support invoice accuracy and oversee billing procedures related to contracted services.

Certificates of Insurance (COI) & Compliance

• Track, collect, and maintain Certificates of Insurance for all tenants and vendors.
• Ensure compliance with insurance requirements, issue default notices as necessary.
• Monitor expiration dates and maintain follow-up systems for renewals.
• Participate in audits and compliance checks related to tenant/vendor documentation and contract adherence.
• Manages reporting as it pertains to Asset Partner – Monthly, quarterly, annual reporting, tasks, forms – Inventory, RCP compliance etc.
• Facilitates issuance of licensee violation fees (operating hours, trash, signage, etc.).

Sustainability & ESG Reporting

• Lead and support sustainability efforts in alignment with ESG standards and company goals.
• Prepare and maintain sustainability-related reports and forms (e.g., Goby, Code Green, IREM, CalPERS compliance).
• Collaborate with tenants and operations to identify and implement sustainable practices.
• Track and report on sustainability metrics to meet ownership and partner expectations.

Administrative & Operational Support

• Maintain a professional and organized office environment for the management team.
• Manage inventory control and ensure proper documentation is prepared for ownership.
• Prepare tenant communications as needed.
• Participate in team meetings, serve as a point person for special administrative projects, and provide general support across departments.
• Promote and foster strong relationships with tenants, contractors, vendors, and corporate partners.
• Provides clerical and other office administrative support duties for staff, including tasks related to the workload of the Management Team.
• Other duties as assigned.

The Senior Director of Marketing is responsible for the strategic leadership of Atlantic Station’s brand, marketing, communications, public relations, signature events, and entire guest experience footprint. This critical leadership role develops and executes high-impact integrated initiatives that strengthen Atlantic Station’s position as a top-tier mixed-use hub, drive retail traffic and sales, support asset leasing objectives, and elevate long-term property value. The Senior Director directly guides the on-site marketing team and concierge organization, working hand-in-hand with ownership, agency partners, and media stakeholders.

We are seeking a high-caliber Sr. Operations Manager to take command of the overall maintenance, operation, and technical functionality of Atlantic Station’s physical plant. This critical leadership role oversees the property’s entire HVAC, plumbing, electrical, and mechanical infrastructure, ensuring an exceptionally maintained, sustainable, and efficient environment. You will lead and mentor the entire on-site operations engineering team, administer robust vendor maintenance contracts, and drive long-range capital upkeep assignments. If you are a goal-driven strategic thinker with a customer-service mindset and a rich background in large-scale asset engineering, we want you to lead our physical plant operations.