Job Posting

Tenant Services & Construction Coordinator | Fort Worth, TX

Overview

The Tenant Services & Construction Coordinator serves as an essential administrative, financial, and operational anchor at our corporate headquarters in Fort Worth, Texas. This role is specifically designed for a highly organized professional with a background working with a general contractor or real estate developer who can seamlessly bridge the gap between development accounting and active portfolio construction. From processing contractor pay applications and managing corporate bank draw packages to coordinating tenant move-ins, plan review cycles, and lease deliverables across our properties, this coordinator ensures projects move from blueprint to grand opening with absolute precision and total compliance.

Key Responsibilities

1. Financial Administration & Contract Control

  • Invoice & Budget Processing: Review, code, and process vendor invoices for Development Construction, CapEx, and Landlord related work across the portfolio. Ensure absolute accuracy and strict compliance with contractual agreements and company policies.
  • Draw Packages & Documentation: Assist in proofing and processing contractor pay applications, lien release logs, and vendor insurance certifications. Prepare comprehensive bank draw packages and compile construction/consultant contracts and technical exhibits.
  • Financial Reconciliation: Liaise with development accounting to reconcile project budgets and expenditures related to contracts and vendors, supporting corporate financial reporting efforts with necessary project status updates.
  • Fee Billing: Maintain Ascendix tracking logs and prepare required invoices and reports for billing Tenant Coordination and Construction Management Fees.

2. Tenant Coordination & Project Support

  • Onboarding & Move-Ins: Organize preconstruction meetings, manage the corporate distribution of building plan packages to incoming retailers, and assist in the physical review and approval of tenant space plans and signage drawings.
  • Lease Deliverables: Review lease documents to track critical construction deliverables, update tenant tracking reports for occupancy and lease terms, and process tenant allowances and construction deposits.
  • Official Notices: Draft, issue, and track official delivery and possession letters, tenant open/close alerts, and various structural compliance notifications.

3. Cross-Functional Collaboration

  • Team Alignment: Work closely with on-site property management, project administrators, leasing, accounting, and marketing teams to maintain data accuracy, resolve portfolio development obstacles, and ensure seamless communication regarding invoice discrepancies or payment statuses.

APPLY HERE 

More Positions

Accounting Coordinator | Fort Worth, TX

We are seeking a detail-oriented, collaborative Accounting Coordinator to support the day-to-day operations of our corporate accounting department. This role is crucial to maintaining accurate financial records, processing transactions timely, and coordinating seamlessly with internal teams and external vendors.

View Complete Job Post

Senior Operations Manager | Atlanta, GA

We are seeking a high-caliber Sr. Operations Manager to take command of the overall maintenance, operation, and technical functionality of Atlantic Station’s physical plant. This critical leadership role oversees the property’s entire HVAC, plumbing, electrical, and mechanical infrastructure, ensuring an exceptionally maintained, sustainable, and efficient environment. You will lead and mentor the entire on-site operations engineering team, administer robust vendor maintenance contracts, and drive long-range capital upkeep assignments. If you are a goal-driven strategic thinker with a customer-service mindset and a rich background in large-scale asset engineering, we want you to lead our physical plant operations.

View Complete Job Post

Operations Engineer | Atlanta, GA

We are seeking a skilled and proactive Operations Engineer at Atlantic Station to maintain the physical and operational integrity of our premium shopping center. In this full-time, non-exempt role, you will work under the direction of the Sr. Operations Manager to troubleshoot, repair, and execute preventive maintenance across all mechanical, electrical, HVAC, plumbing, and structural systems. If you are a self-starter who excels at independent problem-solving and possesses a strong technical aptitude across multiple building trades, we invite you to apply.

View Complete Job Post