Job Posting
Property Operations Coordinator | Annapolis, MD
Job Description
- Review, code and process A/P check requests, vendor invoices, expense reports, etc., to ensure appropriate cost allocation and invoice approval. Audit and research as necessary. Maintain A/P record filing.
- Provide assistance for weekly check runs, obtaining proper check signatures, disbursing or mailing checks as required.
- Answer calls, relays messages
- Provide various clerical and other office administrative support duties for office staff, including tasks related to the workload of the Management team.
- Handle incoming mail and sorts for delivery to office staff.
- Manage office inventory for office services (office supplies, kitchen supplies, etc.)
- Maintain current Tenant Certificates of Insurance, issue insurance default notices when necessary.
- Assist Marketing Director in collection of monthly gross sales from permanent and temporary tenants.
- Support routine operational duties such as receipt of deliveries, directing vendors, approving access, etc.
- Create, design and modify memos and other tenant communications as directed by the General Manager (including but not limited to Default Letters, RCD letters, etc.)
- Serve as Manager on Duty in absence of the General Manager (including some Saturday, Sunday or Holiday coverage)
- Support Marketing Director in the planning and coordination of special events and activities
- Special projects as requested.
Requirements
- Bookkeeping/AP/AR experience required
- Excellent computer skills (Word, PowerPoint, Excel)
- Property management real estate experience a plus.
- Candidate must be enthusiastic, creative, flexible, have strong technical aptitude and a desire to understand the real estate accounting process.
- Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency.
- Strong interpersonal, oral and written communications skills required.
- Above average analytical skills, detail oriented. Personable, polished and professional with a positive attitude
- Excellent judgement and decision-making skills
- College degree preferred.
