Job Posting

Assistant Property Manager | Atlanta, GA

Overview

The Assistant Property Manager provides day-to-day operations management for the commercial and retail components of Atlantic Station while maintaining professional, courteous, and highly responsive relationships with ownership representatives, tenants, vendors, contractors, and internal team members. This role is a fantastic opportunity for a detail-oriented, proactive professional looking to grow their career in property management within a premier, fast-paced mixed-use environment.

Key Responsibilities

1. Operations & Tenant Coordination

  • Day-to-Day Management: Handle routine management functions, serving as a key point of contact for daily correspondence with owners, tenants, contractors, and vendors.
  • Tenant Onboarding & Relations: Support the tenant coordination process to  remove property-level obstacles. Coordinate new tenant move-ins, send and track all tenant open/close notices, and quickly resolve property maintenance requests.
  • Site Inspections: Perform daily physical inspections of the property to ensure first-class upkeep and presentation.

2. Financial Management & Lease Administration

  • Budgeting & Forecasting: Assist with the annual budget, CAM/Tax reconciliations, monthly financial reporting, and quarterly forecasting in alignment with Property Management Agreements.
  • Expense Control: Lead the property invoice workflow, including accurate coding, review, approval, and general expense control.
  • Lease Oversight: Maintain a thorough understanding of lease clauses, management agreements, and specialty leasing terms. Distribute rent commencement letters, monitor tenant obligations, and address lease      violations.
  • Collections & Sales Tracking: Assist with the collection of outstanding balances from tenants and vendors. Collect and review tenant sales reports, identifying and communicating performance trends to ownership and leasing agents.

3. Contracts, Compliance & Team Support

  • Vendor Management: Coordinate the service contract bidding summary process for renewals, obtain proper signatures, and manage files. Collect and track all required tenant and vendor insurance certificates.
  • Cross-Functional Collaboration: Partner with permanent and specialty leasing teams regarding expansion opportunities, expirations, watchlist items, and lease extensions. Assist the District/Master Owners Association manager as needed.
  • Reporting & Legal Support: Assist in preparing required property reports and compiling data for legal requests and operational issues.

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Property Management Administrative Assistant | Corpus Christi, TX

What You’ll Do

Contract & Vendor Management

  • Prepare and coordinate bid proposals, service contracts, and operational documents.
  • Manage the bidding process and coordinate with vendors, suppliers, and operations staff to obtain competitive bids.
  • Liaise between staff, vendors, and leadership on contract scope, terms, and negotiations.
  • Ensure contracts are reviewed for accuracy, compliance, and adherence to company standards and guidelines.
  • Maintain digital and hard copies of all contracts and ensure proper documentation accompanies each agreement.
  • Track key contract milestones and renewal dates using a centralized calendar system.
  • Monitor vendor performance, evaluate service quality, and recommend improvements or changes.
  • Conduct cost analyses and identify opportunities to reduce expenses or improve service delivery.
  • Support invoice accuracy and oversee billing procedures related to contracted services.

Certificates of Insurance (COI) & Compliance

  • Track, collect, and maintain Certificates of Insurance for all tenants and vendors.
  • Ensure compliance with insurance requirements, issue default notices as necessary.
  • Monitor expiration dates and maintain follow-up systems for renewals.
  • Participate in audits and compliance checks related to tenant/vendor documentation and contract adherence.
  • Manages reporting as it pertains to Asset Partner – Monthly, quarterly, annual reporting, tasks, forms – Inventory, RCP compliance etc.
  • Facilitates issuance of licensee violation fees (operating hours, trash, signage, etc.).

Sustainability & ESG Reporting

  • Lead and support sustainability efforts in alignment with ESG standards and company goals.
  • Prepare and maintain sustainability-related reports and forms (e.g., Goby, Code Green, IREM, CalPERS compliance).
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  • Track and report on sustainability metrics to meet ownership and partner expectations.

Administrative & Operational Support

  • Maintain a professional and organized office environment for the management team.
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  • Prepare tenant communications as needed.
  • Participate in team meetings, serve as a point person for special administrative projects, and provide general support across departments.
  • Promote and foster strong relationships with tenants, contractors, vendors, and corporate partners.
  • Provides clerical and other office administrative support duties for staff, including tasks related to the workload of the Management Team.
  • Other duties as assigned.
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