Job Posting
Administrative Assistant/AR/AP Clerk | Perkins Rowe
Overview
The Administrative Assistant/AR/AP Clerk is a key support role responsible for the financial and administrative operations of a property. This individual assists with the day-to-day accounting, including tenant invoicing and vendor payments, ensuring financial records are accurate and up-to-date.
On the administrative side, the role serves as the primary point of contact for tenants, handling inquiries and providing excellent customer service. The Property Administrator also handles clerical tasks, organizes records, and assists with office management, including ordering supplies and managing files.
Key Responsibilities
Accounting Responsibilities
The accounting side of the role would involve managing the day-to-day financial transactions of the property. This may include:
- Accounts Receivable: This person would likely be in charge of invoicing tenants and following up on late payments to ensure rent and other fees are collected on time.
- Accounts Payable: They would also handle the payment of bills for the property, such as utilities, maintenance, and supplies. This includes verifying invoices, processing payments, and maintaining vendor files.
Administrative Responsibilities
The administrative duties would focus on the general management and operation of the property’s office. These responsibilities could include:
- Clerical Support: The employee would likely handle a variety of office tasks, such as filing documents, managing physical and digital records, and handling correspondence.
- Customer Service: This person would be the first point of contact for tenants, answering phone calls, responding to emails, and addressing general inquiries or directing them to the appropriate person.
- Office Management: They might be responsible for ordering office supplies, managing office equipment, and organizing meetings or events.
- Lease Administration: They could also assist with lease renewals and maintaining tenant files, ensuring all documents are current and correctly filed.