Job Posting

Office Manager – Alpharetta, GA

Overview

Title: Office Manager

Compensation: Based on Experience and Qualifications

Reports to: TBD

Essential Duties and Responsibilities:

· Greets visitors, and directs to appropriate area or person.

· Answers and screens management office telephone calls, arranges conference calls, and facilitates phone outgoing message updates (hours of operation changes, holiday greetings, etc.).

· Reads and routes incoming mail, composes, prepares, and maintains correspondence, files (electronic and hardcopy), and prepares outgoing mail and correspondence, including e-mail and faxes.

· Organizes Office Operations and administratively supports team members in various aspects as requested.

Specifically, the Office Manager does the following:

· Provides support to the Center’s Management Team.

· Collects tenant sales figures and accurately and timely enters into the system.

· Monitors accounts payable invoices and enters them accurately and timely into the system.

· Fosters good tenant, visitor, and vendor relations.

· Exhibits ownership mentality by supporting on-site and corporate team member projects.

· Executes Timekeeping duties for the team and is the resident expert in this policy area.

· Facilitates issuance of licensee violation fees (open early closing/late opening, trash, hawking, signage, etc.).

· Collects certificates of insurance for tenants and verifies tenant coverage levels are met.

· Retains proof of insurance from vendors and entities performing work at the property.

· Ensures purchasing card receipt coordination (verifying/transmitting per spreadsheet).

· Coordinates manager’s schedule and arranges appointments, coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

· Works closely with Marketing Director and Property Management Specialist to provide event planning support.

· Maintains supplies and postage, and arranges for equipment maintenance as needed.

· Provides operational support by acting as a vendor liaison.

· Provides assistance with billing, payment, and other financial processes while working closely with the Property Accountants.

· Prepares miscellaneous tenant bill backs as requested by General Manager.

· Provides assistance in Specialty Retail coordination.

· Conducts research, compiles, and prepares statistical or other reports.

· Performs other duties as assigned.

Qualifications:

· Associates degree (business admin is a plus) or four years related experience and/or training; equivalent combination of education and experience (1 year of education= 2 years’ experience) may be considered.

· The ideal candidate will possess the following characteristics: attention to detail, team player, strong communication skills, ability to work under pressure and meet deadlines, goal-oriented, helpful, strong organization skills, and a self-starter.

· Ability to read, write, interpret and analyze documents such as leases, contracts, operating and maintenance instructions, and procedure manuals.

· Excellent communication skills, including the ability to speak effectively with shoppers and tenants as well as Trademark team members.

· Proficiency in Word, Excel, PowerPoint, and Outlook. Knowledge of Anterra and Timberline accounting software is a plus.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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Multifamily Project Lead / Development Manager - Fort Worth, TX

Title: Multifamily Project Lead / Development Manager

Compensation: Based on Experience and Qualifications

Reports to: Multifamily Partner

Overview

The Project Lead/Development Manager will hold a key position in the company.  This individual will be responsible for managing multiple projects in our multifamily/mixed-use development pipeline; from initial pursuit to the disposition of the assets for Trademark, with oversight by our Multifamily Partner.  The person chosen will enjoy a significant amount of autonomy and be expected to live up to high personal and professional standards.  The candidate should understand the financial aspects of the development process and learn the Trademark methodology.

Essential duties and responsibilities include, but are not limited to, the following:

Strategic Development & Innovation:

  • Pursue, contribute, and present viable development opportunities to the Multifamily Partner.
  • Ensure that the development checklist and process are followed.
  • Managing each development through its various approval stages; working closely with all consultants, construction, and property management throughout this process.
  • Establish and maintain community, political, and vendor relationships.
  • Writing/presenting reports to internal committees, investors, lenders, and partners.
  • Management of the entitlement process (permitting, zoning, etc.), including responsibility for obtaining all permits necessary to start a project on time.
  • Interface with marketing, contractors, consultants, City/County officials and other governmental entities, economic development, as well as customers and brokers.
  • Coordinate preliminary design based on desired projects.
  • Conduct design review meetings with all design consultants.
  • Establish and manage the multifamily schedule.
  • Conduct due diligence in the form of data gathering and interpreting market information.
  • Analyze and recommend value engineering opportunities.
  • Finalize site and building design and pricing/sub-bids.
  • Refine development budgets, schedules, and market assumptions for the financial modeling.
  • Site planning for yield analysis.
  • Review and approve monthly invoices from consultants and vendors.
  • Coordinate with marketing to manage corporate public strategy.
  • Assist in obtaining tax abatements and other available incentives.
  • Negotiate easements and other on and off-site issues.

Financing:

  • Underwrite development opportunities.
  • Coordinate recertification of surveys, geotechnical reports, and environmental reports, as required. Develop relationships with Lender inspectors.
  • Track and complete post-closing issues as required.
  • Build and maintain project proformas with a minimum of monthly updates to project assumptions, strategies, and both actual and re-forecast spending.

 

Construction:

  • Management of the Construction process, start to finish.
  • Finalize pricing/ bids into the schedule of values as the basis for contract amount.
  • Review and finalize the construction contract.
  • Attend weekly job meetings and monitor job progress.
  • Maintain City relationships through the construction process.
  • Facilitate owner decisions promptly.
  • Negotiate utility connections, relocations, and costs.
  • Review and approve sub-contractor buy-out recommendations.
  • Review and process monthly draw, forecast, and contractor pay applications.
  • Update the Development Cost Summary monthly.
  • Conduct post-construction lesson learned discussion.
  • Produce monthly variance and cost reports, approve updates and then ensure they are loaded into the system.
  • Oversee project handover – collaborate closely with Asset Management and Property Management to ensure a smooth and seamless transition of the project to an operating occupied asset including the development of a detailed commissioning plan and responsibility matrix.
  • Walk the construction site on a regular basis, attend Owner-Architect-Contractor (OAC) meetings, and oversee clarifications and change orders from the job site in conjunction with the Multifamily Partner.

Qualifications:

  • Bachelor’s Degree required; specifically, in Construction Management, Finance, Engineering, Real Estate Development, or a related design/planning field with appropriate experience. MBA or equivalent experience preferred.
  • New project entitlement leadership, including direct coordination with municipal and community stakeholders.
  • Minimum of 5 years of experience in the development of multifamily projects.
  • Travel to development projects is required.
  • This individual should be familiar with all phases of the entitlement, development, construction, and lease-up processes and have an in-depth, working knowledge of the financial analysis side of the real estate business.
  • Versatility; a willingness to do what is required for the success of the project.
  • Characterized as a self-starter, detail-oriented, organized, and disciplined.

At Trademark, we recognize that our strength is directly linked to the quality and skills of our diverse associates. We approach our business as learners and not knowers, and we equip our employees with the tools and training needed to succeed professionally. Trademark provides a highly collaborative work environment that encourages interaction and learning across teams and senior leadership.

Trademark Property Co is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.

Apply Here

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Multifamily Analyst - Fort Worth, TX

Title: Multifamily Analyst

Compensation: Based on Experience and Qualifications

Reports to: Multifamily Partner or Project Lead

Overview

The ideal candidate possesses proficient Excel skills and a desire to develop within the real estate industry.  This individual will be working on multiple projects in our multifamily/mixed-use development pipeline; from initial pursuit to the disposition of the assets for Trademark, with oversight by our development team.  The person chosen will enjoy a significant amount of autonomy and be expected to live up to high personal and professional standards.  The candidate should understand the financial aspects of the development process and learn the Trademark methodology.

Essential duties and responsibilities include, but are not limited to, the following:

Strategic Development & Finance:

  • Efficiently and effectively underwrite multifamily and mixed-use development deals.
  • Analyze different options of development and makes recommendations to the development team.
  • Knowledgeable of data and trends.
  • Prepare and modify real estate project budgets, quarterly budget forecasts, cash flow analysis, and proformas.
  • Writes/presenting reports to internal committees, investors, lenders, and partners.
  • Coordinate preliminary design based on desired projects.
  • Conduct design review meetings with all design consultants.
  • Establish and manage the multifamily schedule.
  • Conduct due diligence in the form of data gathering and interpreting market information.
  • Analyze and recommend value engineering opportunities.
  • Finalize site and building design and pricing/sub-bids.
  • Refine development budgets, schedules, and market assumptions for the financial modeling.
  • Site planning for yield analysis.
  • Assist in obtaining tax abatements and other available incentives.
  • Assist in debt and equity financing.
  • Update monthly executive asset review materials (NOI vs budget, sales, traffic, collections, etc.)
  • Underwrite development opportunities.
  • Track and complete post-closing issues as required.
  • Build and maintain project proformas with a minimum of monthly updates to project assumptions, strategies, and both actual and re-forecast spend.

Construction:

  • Analyze pricing/ bids into the schedule of values as the basis for contract amount.
  • Attend weekly job meetings and monitor job progress.
  • Analyze and process monthly draw, forecast, and contractor pay applications.
  • Attend post-construction lesson learned discussion.
  • Produce monthly variance and cost reports, approve updates and then ensure they are loaded into the system.

Qualifications:

  • Bachelor’s Degree Finance or Business, MBA or equivalent experience preferred.
  • New project entitlement leadership, including direct coordination with municipal and community stakeholders.
  • Travel to development projects is required.
  • Versatility; a willingness to do what is required for the success of the project.
  • Characterized as self-starter, detail-oriented, organized, and disciplined.
  • Strong interpersonal, oral, and written communication skills are required.

At Trademark, we recognize that our strength is directly linked to the quality and skills of our diverse associates. We approach our business as learners and not knowers, and we equip our employees with the tools and training needed to succeed professionally. Trademark provides a highly collaborative work environment that encourages interaction and learning across teams and senior leadership.

Trademark Property Co is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.

Apply Here

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Multifamily Development Associate - Fort Worth, TX

Title: Multifamily Development Associate

Compensation: Based on Experience and Qualifications

Reports to: Multifamily Partner

Overview

The Development Associate will hold a key position in the company.  This individual will be responsible for assisting and managing components of projects in our multifamily/mixed-use development pipeline; from initial pursuit to the disposition of the assets for Trademark, with oversight by our development team.  The person chosen will enjoy a significant amount of autonomy and be expected to live up to high personal and professional standards.  The candidate should understand the financial aspects of the development process and learn the Trademark methodology.

Essential duties and responsibilities include, but are not limited to, the following:

Strategic Development & Innovation:

  • Work with the development team and ensure that the development checklist and processes are followed.
  • Performs a variety of organizational tasks, including but not limited to, preparation and distribution of correspondence, calendar and scheduling, and meeting coordination.
  • Assist and manage each development through its various approval stages; working closely with all consultants, construction, and property management throughout this process.
  • Establish and maintain community, political, and vendor relationships.
  • Work with the development team to write reports to internal committees, investors, lenders, and partners.
  • Management of the entitlement process (permitting, zoning, etc.), including responsibility for obtaining permits necessary to start a project on time.
  • Interface with marketing, contractors, consultants, City/County officials, and other governmental entities.
  • Conduct design review meetings with all design consultants.
  • Manage the multifamily schedule.
  • Conduct due diligence in the form of data gathering and interpreting market information.
  • Analyze and recommend value engineering opportunities.
  • Finalize site and building design and pricing/sub-bids.
  • Refine development budgets, schedules, and market assumptions for the financial modeling.
  • Site planning for yield analysis.
  • Review and approve monthly invoices from consultants and vendors.
  • Assist in obtaining tax abatements and other available incentives.
  • Negotiate easements and other on and off-site issues.

Financing:

  • Underwrite development opportunities.
  • Assist and coordinate recertification of surveys, geotechnical reports, and environmental reports, as required. Develop relationships with Lender inspectors.
  • Track and complete post-closing issues as required.
  • Work with the development team to maintain project proformas with a minimum of monthly updates to project assumptions, strategies, and both actual and re-forecast spending.

Construction:

  • Assist in the Construction process, start to finish.
  • Finalize pricing/ bids into the schedule of values as the basis for contract amount.
  • Attend weekly job meetings and monitor job progress.
  • Maintain City relationships through the construction process.
  • Assist and facilitate owner decisions promptly.
  • Negotiate utility connections, relocations, and costs.
  • Review and approve sub-contractor buy-out recommendations.
  • Review and process monthly draw, forecast, and contractor pay applications.
  • Update the Development Cost Summary monthly.
  • Conduct post-construction lesson learned discussion.
  • Produce monthly variance and cost reports, approve updates and then ensure they are loaded into the system.
  • Assist in the project handover – collaborate closely with Asset Management and Property Management to ensure a smooth and seamless transition of the project to an operating occupied asset including the development of a detailed commissioning plan and responsibility matrix.
  • Walk the construction site on a regular basis, attend Owner-Architect-Contractor (OAC) meetings, and assist in clarifications and change orders from the job site in conjunction with the Multifamily Partner.

Qualifications:

  • Bachelor’s Degree required; specifically, in Construction Management, Finance, Engineering, Real Estate Development, or a related design/planning field with appropriate experience. MBA or equivalent experience preferred.
  • Minimum of 2 years of experience in the development of multifamily/mixed-use projects.
  • Travel to development projects is required.
  • This individual should be familiar with the development, construction, and lease-up processes, and have a working knowledge of the financial analysis side of the real estate business.
  • Strong analytical and problem-solving skills with the ability to collect, manage, and analyze information.
  • Versatility; a willingness to do what is required for the success of the project.
  • Characterized as a self-starter, detail-oriented, organized, and disciplined.

At Trademark, we recognize that our strength is directly linked to the quality and skills of our diverse associates. We approach our business as learners and not knowers, and we equip our employees with the tools and training needed to succeed professionally. Trademark provides a highly collaborative work environment that encourages interaction and learning across teams and senior leadership.

Trademark Property Co is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.

Apply Here

 

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