Job Posting

Executive and Personal Assistant to CEO and COO

Overview

 

Title: Executive and Personal Assistant to CEO and COO

Compensation: TBD

Reports to: Chief Executive Officer

Job Description

  • Responsible for optimizing the CEO/COO’s time and promoting the corporate image by representing them and the company, internally and externally.
  • Calendar – understand priority of meetings, recurring commitments, business vs. personal and providing proactive reminders.
  • Travel – understand the priorities when coordinating travel: private vs. commercial, the impact of using private and how to anticipate who, when and how.
  • Communicate – proactively follow up on any communication. Assess the urgency and importance of each situation and take the appropriate action.
  • Strategic Planning – understand the CEO/COO’s role in the company’s Strategic Plan, and proactively ensure their commitments are met.
  • Schedule and prepare for meetings: Weekly Huddle, Weekly Executive Committee, Monthly Managers, and Quarterly Employee.
  • Project Related – maintain a basic understanding of each project, the project team members, stay informed to anticipate the level of involvement by the CEO/COO.
  • Public Relations – communicate frequently with the Director of Marketing on requests submitted for the CEO’s participation and required preparation and feedback.
  • Presentations – develop and create visual presentations.
  • Ensure in the executive’s absence, that requests for action and information are answered or forwarded in a timely manner.
  • Liaison with departments to understand operational needs and priorities.
  • Be a collaborative and inclusive team member who listens to input/feedback and provides feedback to CEO/COO.
  • Conference Management / Support (ICSC, ULI, etc.)
  • Coordinate grant recommendations for the Trademark Make a Difference Foundation and the Allison and Terry Montesi Family Fund.
  • Work with all departments to coordinate and meet yearly commitments; Expense Management; Process Documentation; Contact Management Systems; Systems Integration (VTS, SharePoint, Box.com, Ring Central Platform, etc.)
  • Be an extra set of eyes and ears to stay connected with what is happening culturally.
  • Work closely with the COO to execute on strategic and operational initiatives.

 

Job Requirements

  • Proven experience as a high-level executive assistant.
  • In-depth understanding of entire MS Office suite.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Strong intellect with a high level of professionalism including verbal and written communication skills.
  • College degree or some college preferable.
  • Ability to keep personal and company details confidential.
  • Ability to add to a positive transparent company culture.

Please forward resumes to Susan Howell at showell@trademarkproperty.com

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This position is responsible to assist in the creation, development, and implementation of the overall revenue generation strategies and strategic marketing direction of the shopping center and meet corporate property business and marketing objectives. The position is event-centric and responsible for coordination and execution of all property events. The position is also responsible for co-managing the tourism efforts as well as developing and supporting retailer relationships and marketing efforts.

PRINCIPAL RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but not be limited to:

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  • Review and understand Marketing budget, Marketing financials and various related reports
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MINIMUM QUALIFICATIONS:

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  • Well-developed oral and written skills
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  • Event planning experience
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Qualified candidates, please submit your resume to galleriajobs@trademarkproperty.com

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Job Description: 

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