Job Posting
Construction Coordinator
Overview
We are seeking a detail-oriented and organized Construction Coordinator to join our team. The ideal candidate will have a background working with a general contractor or real estate developer and 3-5 years of experience in a similar role.
Company Overview
Trademark Property Company is a full-service real estate firm specializing in mixed-use, retail, and community-focused developments. Headquartered in Fort Worth, Texas, we invest in, develop, and operate properties across the U.S. with a mission to create meaningful places that elevate communities and enrich lives.
Key Responsibilities
- Review and process vendor invoices for Development Construction, CAPX and landlord-related work.
- Ensure accuracy and compliance with contractual agreements and company policies.
- Communicate with vendors regarding invoice discrepancies and payment status.
- Assist in proofing & processing contractor pay applications, vendor invoices, lien releases, vendor insurance tracking
- Prepare invoices and reports for billing Tenant coordination & Construction Management Fees
- Prepare bank draw packages
- Prepare construction and consultant contracts and exhibits.
- Prepare various tenant notices.
- Update and maintain tenant tracking reports to reflect current occupancy, lease terms, and tenant information.
- Keep Ascendix tracking logs current.
- Collaborate with property management teams to ensure data accuracy and timely reporting.
- Draft and issue delivery and possession letters to tenants, ensuring compliance with lease agreements.
- Liaise with development accounting to reconcile project budgets and expenditures related to contracts and vendors.
- Support financial reporting efforts by providing necessary documentation and updates on project statuses.
- Assist in the review, track and approval of tenant plans and signage drawings.
- As needed, help organize preconstruction meetings with Property Management, the tenant and the tenant’s general contractor team after lease execution.
- Assist in disbursement of building plan packages and other required information to tenants
- Assist tenant services team with review of lease documents and tracking deliverables, processing tenant allowances and construction deposits
- Perform other duties as assigned.
Required Skills/Abilities
- Excellent communication and organizational skills.
- Strong attention to detail.
- Familiarity with construction terminology, practices, materials, means, methods, and techniques.
- General knowledge of development and construction office administration from pre-construction to completion.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook & Bluebeam).
- Exposure to Adobe Creative Suite(Illustrator, Photoshop, InDesign, etc.) preferred.
- Knowledge and experience with Microsoft Project, Procore, Sage and Salesforce preferred.
Education and Experience
- Bachelor’s degree preferred.
- Experience in mixed-use and retail development preferred.