Job Posting
Administrative Assistant | Corpus Christi, TX
Overview
This position serves as a central liaison among the management office, tenants, vendors, and corporate departments, ensuring seamless communication and operational efficiency. The ideal candidate demonstrates professionalism, initiative, and the ability to manage multiple responsibilities independently in a dynamic and fast-paced environment.
Key Responsibilities
- Prepare and coordinate bid proposals, service contracts, and operational documents.
- Manage the bidding process and coordinate with vendors, suppliers, and operations staff to obtain competitive bids.
- Liaise between staff, vendors, and leadership on contract scope, terms, and negotiations.
- Ensure contracts are reviewed for accuracy, compliance, and adherence to company standards and guidelines.
- Maintain digital and hard copies of all contracts and ensure proper documentation accompanies each agreement.
- Track key contract milestones and renewal dates using a centralized calendar system.
- Monitor vendor performance, evaluate service quality, and recommend improvements or changes.
- Conduct cost analyses and identify opportunities to reduce expenses or improve service delivery.
- Support invoice accuracy and oversee billing procedures related to contracted services.